Administrative Assistant

Job Description

We are seeking a Growth and Improvement minded Administrative Assistant that can help drive our Strategic Operating Priorities.

Summary, Focus and Purpose:

The Administrative Assistant provides administrative and clerical tasks and constructs data format and uses computer to develop reports, tables, graphs and correspondence. You will apply knowledge and be a business resource on standard operating procedures and practices of the division/area to assigned projects.

Your ability to communicate effectively with executive-level administration as well as internal and external resources will ensure success.

Key Functions

• Work Independently and as a Team member with Integrity | Precision | Accomplishment | Motivational Ambition | Respect | Inclusion
• Work requires the coordination and achievement of multiple tasks while understanding the project principles and technical skills related to own work assignments
• Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills
• Develop reports, presentations, tables, graphs, correspondence and conduct light research using appropriate software
• Works in teams or independently as needed and as relevant to complete work assignments and various tasks
• Calendar scheduling/planning; coordinating and scheduling complex multi-leg and international travel arrangements
• Communication skills must be at a level to effectively interact with company executives and internal/external clients to maintain workflow
• Coordinates special projects
• Coordinates scheduling interviews, creating purchase orders, documentation tracking, changes and routing, expense reports, 1-1 scheduling & tracking

Education

• High School Diploma or equivalent

Experience | Skills | Knowledge

Required

• Three (3)+ years' demonstrated success in an Administrative Assistant role
• Advanced computer skills using Microsoft Office (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices
• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel
• Experience processing Visa and Passport applications
• SAP Experience | Expense Reports | Purchase Orders and Payment Requests | Vendor Add Forms
• Experience using Documentum system and change control modules to update departmental SOP's and PM Job tasks
• Principled and professional communication skills
• Documented experience as a strong achiever in your current and past positions

NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders). Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders who require vaccination to enter their premises or engage in face-to-face meetings, then your employment may pose an undue burden to business operations, in which case you may not be offered employment, or your employment could be terminated. Please also note that, where permitted by applicable law, the Company reserves the right to require COVID-19 vaccinations for positions, such as in Global Employee Health, where the Company determines in its discretion that the nature of the role presents an increased risk of disease transmission.

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

For more information about personal rights under Equal Employment Opportunity, visit:

EEOC Know Your Rights

EEOC GINA Supplement

Pay Transparency Nondiscrimination

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

U.S. Hybrid Work Model

Effective September 5,2023 our U.S. Hybrid work model will be as follows: 1. Three total days on site per week: Tuesday and Wednesday - plus one additional day of choice based on what works best for organizations and/or teams. 2. Fridays will formally be a remote-working day unless business critical tasks require onsite presence.

Learn more about your rights, including under California, Colorado and other US State Acts

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:
Regular

Relocation:
No relocation

VISA Sponsorship:
No

Travel Requirements:
No Travel Required

Flexible Work Arrangements:
Not Specified

Shift:
1st - Day

Valid Driving License:
No

Hazardous Material(s):
N/A

Requisition ID:R252867