Physician Recruiting Coordinator

Under the supervision of the Executive Director of Medical Staff Development, the coordinator has these major responsibilities: assists in coordinating aspects of physician searches; develops and maintains recruitment profiles/files; develops and coordinates travel plans for candidate site visits; manages and maintains new hire documentation; coordinates and manages physician and advanced practice new provider economic credentialing; performs clerical duties including but not limited to answering phones, preparing correspondence, filing, copying, receiving and distributing mail and maintains calendar for the executive director.

Responsibilities:

• Schedules and coordinates site visits including airfare, hotel, car, real estate/community tour; determines and schedules appropriate physicians and staff members for site visits; develops and distributes itinerary for site visits.
• Assists in initial physician candidate sourcing using the internet, databases, referrals, educational facilities, etc.
• Reviews and identifies possible candidates appropriate for consideration.
• Contacts candidates by phone or email providing HMC and community information; provides recruiting data to the appropriate parties and resolves issues and concerns that develop during the search process.
• Maintains recruitment database; prepares and maintains files on all recruiting firms; and monitors contracts with recruiting firms, including tracking of term expirations.
• Completes appropriate documentation for background checks, forwards to contracted company and tracks for completion.
• Verifies physician and advance practice provider licensure; works with outside legal counsel to manage and maintain immigration process for physicians.
• Manages hospitals contractual obligations to ensure timely payments to recruited physicians and advance practice providers.
• Shares new provider information with marketing as they develop ads and new provider announcements and coordinates photography session for new providers.
• Manages and schedules pre-med student shadowing experiences with office managers and medical staff.
• Arranges and coordinates meetings as needed including room scheduling, notices, special event requests and preparation of necessary documents.
• Attends various committee meetings as assigned; maintains an effective filing system; and creates and updates physician retention plans.
• Provides daily support to executive director; receives, prioritizes and distributes mail; answers phones, screens and directs callers to appropriate individuals.
• Ensures all office supplies and products are available for immediate use; maintains appointment calendar for executive director and schedules and confirms meetings and appointments

Qualifications:

Required:

• Must be able to work independently and in a fast pace environment.
• Has strong verbal and written communications skills.
• Must be efficient in computer software operations, and good organizational skills.
• A valid Kansas drivers license with an acceptable driving record and must be insurable through HaysMed insurance carrier.
• Additional certification may be required for certain patient care settings or populations.
• Specific information and the timeframe in which such certification must be attained will be provided by the department director/manager/supervisor at time of hire/transfer into department.

Preferred:

• Bachelors degree in business administration or a related field
• Three to five years of clerical experience

Infection Control: Initial and Ongoing training in dealing with infection control. Trainings could include but are not limited to, blood borne pathogens, bodily fluids and bio hazardous materials as it applies to your daily work environment.

Patient Interaction: No Contact

HIPAA: This position will have access to the following Protected Health Information in order to carry out the duties related to their position at Hays Medical Center based on the following criteria:

Primary - required (routine) to do the job;

Secondary - required for the job, but mostly be exception; and

None - no approved access

Description of Information

None:

Patient Demographic Information (information used to identify a person): Name, Date of Birth, Address, Race, Marital Status, Religion.

Financial Information/Insurance (information related to insurance, billing and payment): Billing Information, Payer Name, Payer ID, Account Balances, Plan Elements Covered, Payment Information, Payment Rates.

Coding Information (clinical information that is in (alpha) numeric format): ICD-9 Codes, Rev Codes, CPT Codes.

Clinical Information (information that describes a patient's health status): Diagnosis, Reports/Medical Notes, Test Results, Problem List, Procedures, History and Physical.